Personal Assistant

Legal & General is one of Europe’s largest asset managers, providing clients and partners with complex, responsible investment solutions, across public and private markets. As a global investor, we are present where our clients most need us – from Hong Kong and Singapore, to Chicago and major European financial hubs.

Created by combining our investment management (LGIM) and asset origination (LGC) capabilities, our Asset Management division works with our Institutional Retirement and Retail divisions to benefit our clients and customers – which include individual savers, pension scheme members and global institutions – and deliver enhanced shareholder returns.

Joining us means becoming part of a market-leading team, with capabilities across the full spectrum of asset classes, with an enduring commitment to responsible investment and creating long-term, sustainable value for our clients and partners.

We’re recruiting for a Personal Assistant to join us. We’re offering a competitive base salary.  You will provide a high touch professional PA service to the Head of Europe Institutional & Wholesale and support to their team. 

Requirement to be able to communicate in both written and verbal English and German language.

• Co-ordinating and actively managing stakeholder diaries, anticipating issues, managing priorities and conflicts
• Arranging all meetings in a collaborative manner to ensure optimum use of stakeholders’ time in locations, during meeting and when travelling
• Actively managing incoming correspondence via email and the telephone dealing with general enquiries or transfer as required
• Coordinating travel plans on behalf of stakeholders via the Distribution Team Travel Desk to include booking transportation, accommodation, drafting itineraries and process expenses using appropriate tools to ensure off site meetings and other events can be attended in the most time efficient and cost-effective way
• Managing attendance and preparation for meetings and events by providing timely reminders of action points and gathering, collating and circulating papers and documents prior to meetings.  Greeting clients as appropriate to escort them to the meeting and ensuring their experience is in line with expected standards of service deliver. As well as attending meeting and taking minutes/action points as required
• Producing and formatting documents, papers, reports and presentations within brand guidelines to meet Company standards
• Administering the recruitment administration and on-boarding process for all new starters within the team including setting up of introductory meetings with key stakeholders
• Carry out administration tasks e.g., initiating / payment of invoices (in conjunction with the Distribution Team Travel Desk), filing / archiving, maintaining accurate records including sickness, holidays, expenses, corporate responsibility & entertaining etc 

Who we're looking for:

• Requirement to be able to communicate in both written and verbal English and German language
• Experience as a PA or EA
• Working knowledge of Microsoft office packages
• Excellent organisation skills
• Attention to detail 

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: 

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes  
• Generous pension contribution  
• Life assurance   
• Private medical insurance (permanent employees only) 
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday 
• Competitive family leave 
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice 
• There are the many discounts we offer – both for our own products and at a range of high street stores and online   
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart 

Legal & General is a leading financial services group and major global investor, named Britain’s Most Admired Company in 2023, for the second year running. Rated top in our sector and top for inspirational leadership, we have a strong heritage and an exciting future.

We aim to build a better society for the long term by investing our customers’ money in things that make life better for everyone.

If you join us, you’ll be part of a welcoming culture, with opportunities to collaborate with people of diverse backgrounds, views and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel.

We strive to be open, mindful and inclusive, so are always willing to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs.

If you’re open to find out more, we'd love to hear from you.