Office Administrator

Legal & General is one of Europe’s largest asset managers, providing clients and partners with complex, responsible investment solutions, across public and private markets. As a global investor, we are present where our clients most need us – from Hong Kong and Singapore, to Chicago and major European financial hubs.

Created by combining our investment management (LGIM) and asset origination (LGC) capabilities, our Asset Management division works with our Institutional Retirement and Retail divisions to benefit our clients and customers – which include individual savers, pension scheme members and global institutions – and deliver enhanced shareholder returns.

Joining us means becoming part of a market-leading team, with capabilities across the full spectrum of asset classes, with an enduring commitment to responsible investment and creating long-term, sustainable value for our clients and partners.

We’re recruiting for an Office Administrator to coordinate office activities and operations to deliver efficient office management and administration support for LGIM Asia staff in the Hong Kong and Singapore offices and compliance with company policies.

We are looking for someone to present a positive and professional company image by acting as the first line of contact to visitors, clients, and vendors in person, online, and via telephone.

What you'll be doing:

• Managing reception area, greeting visitors, and handling phone calls and correspondence
• Maintaining office supplies, cleanliness, and facilities, including pantry and conference room schedules
• Ensuring regular office maintenance (disinfection, pest control, carpet cleaning)
• Organising team activities like monthly drinks and Christmas lunch
• Providing administrative support to staff in Hong Kong and Singapore, including onboarding and offboarding
• Maintaining employee holiday records and handling administrative tasks (filing, typing, scanning, copying)
• Managing outgoing post, expense reports, invoices, and ensuring timely payment of office bills
• Updating company intranet profiles, assisting with business trip bookings, and coordinating with the serviced office provider
• Assisting distribution team with business trip bookings, car transfers, email distribution, and updating client contacts in Salesforce/Pardot
• Collaborating with marketing on campaigns, updating email templates, maintaining thought leadership records, and providing ad hoc support

Who we're looking for:

• Experience of working within a global organization
• Strong office management and administration experience within a regulated business. Experience of working with senior level stakeholders
• Good relationship and communication skills
• Proficient in Mandarin and English
• Self-motivated and able to work independently using own initiative and with minimal supervision
• Highly organised
• Proficient in PowerPoint, Excel and MS Word. Strong typing skills

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: 

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes  
• A rental reimbursement programme 
• Generous pension contribution  
• Life assurance   
• Private medical insurance (permanent employees only) 
• Competitive family leave  
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart