Group CEO Office Assistant

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes.  It’s up to us in L&G Group functions – which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we’re helping to improve our customers’ lives, and contributing to the success of the business every day.

Purpose of the role:

It is an exciting time at Legal & General, with a newly appointed CEO who joined us at the beginning of the year. This role is based on our executive floor where you will be working closely with executives, internally and externally at the most senior level. We are in the process of building a CEO Office Support Team and are looking for an outstanding Office Assistant to join us. Working as an Office Assistant to the Group CEO’s Executive Assistant, you will be the foundation that underpins the smooth and successful daily running of the Office.

What you will be doing:

• Ensuring all meetings are set up appropriately; appropriate meeting rooms are booked, external visitors are registered, papers are issued, technology is enabled, key stakeholders are informed and updated as required.
• Managing the relationship with the external partners who support travel and accommodation to ensure all needs are clearly understood and met. This will include promptly and efficiently managing any changes to arrangements and ensuring these are communicated and executed.
• Being responsible for all travel documentation for the CEO; Visa, Global Entry documentation and passport requirements, and specific travel companions as required.
• Owning and managing the Group CEO’s contacts list in Outlook, ensuring it is always up to date and accessible.
• Building outstanding relationships with the Senior EAs within the C-Suite, and proactively liaising with EAs across L&G to share details of the Group CEO’s whereabouts, ensuring all key stakeholders are informed, kept up to date and can manage any impact on their stakeholder’s diary arrangements.
• Maintaining an accurate and confidential record of all expenditure and gifts and hospitality activity to the Group CEO office, ensuring compliance with all regulatory requirements. 
• Managing all expense claims for the Group CEO in a timely, efficient, and accurate manner.

• Proven track record working as a Personal Assistant, Team Assistant, Team Administrator or Executive Assistant
• Knowledge and experience of core Microsoft applications including Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
• Capable of using a variety of technology. Ability and willingness to learn and train others on new tech/systems and sharing knowledge and expertise where necessary. 
• Demonstrates accuracy when sending out reports, papers, and correspondence.
• Strong team player, capable of working in a fast-paced environment where attention to detail is paramount.
• The ability to prioritise a busy workload and to be flexible in a continuously changing environment.
• Self-starter, capable of working alone and unguided but dealing with any situation that arises and confident in making decisions where appropriate. 
• Excellent interpersonal/communication skills at all levels and the ability to create a strong internal and external network.

When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave. 

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of – both for our own products and at a range of high street stores and online offerings. 

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we’ve grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands. 

We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

Great minds don’t have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don’t just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it’s important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we’re always open to discussing flexible working arrangements. Likewise, we’re committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we'd love to hear from you.