COMPANY SECRETARIAL ASSISTANT

The role at a glance:

Working on a hybrid basis into our London office, you'll be sitting in the Legal & General Group Secretariat team and working with a range of senior stakeholders, you will be responsible for supporting the team in providing a full governance and company secretarial service to Legal & General Group Plc and its subsidiary companies. This is a good introductory role for someone looking to progress their company secretarial career, offering a wide range of experience across the business including a portfolio of Board/Committee exposure.

What you'll be doing:

Providing company secretarial assistance to the chartered company secretaries within the department ensuring that all entities remain fully compliant with the provisions of the Companies Act 2006 and where relevant, compliance with all aspects of the UK Corporate Governance Code, regulatory requirements and the FCA’s Listing, Disclosure and Transparency Rules

Assisting with the arrangements and logistics  of a portfolio of Group and subsidiary Board and Committee meetings including but not limited to:

• All Board/Committee meeting administration and logistics including site visits;
• drafting and timely distribution of agendas, action logs, board paper reminders and Board and Committee packs;
• managing the updating of the corporate forward planner for the Board and Board; and Committees and ensuring all activities are initiated and completed in a timely manner

Assisting with governance projects that will improve the governance standards across the Group e.g. constitutional document updates, legal entity rationalisation projects, reviews of subsidiary governance frameworks and regular verification of Diligent Entities and statutory records.

Providing assistance on all Board/entity related matters. This includes but is not limited to:

• assisting with the appointment, induction process and on-going training for directors;
• assisting with the production of the Annual Report and preparation for the Annual General Meeting;
• Responsible for the management of the Board support mailbox
• assisting with co-ordinating the year end process for subsidiary entities which includes the preparation and approval of year end accounts, conflicts of interest reviews and verification of Annual Report content; and
• arranging for approval and sealing of contracts, drafting associated resolutions and maintaining records for subsidiary Boards

Become a key point of contact within the team for all internal stakeholder queries.

Qualifications:

Requirement to complete the Chartered Governance Institute’s qualifying scheme or studying towards qualification

Knowledge:

Knowledge of the Companies Act 2006 and UK Corporate Governance Code

Experience:

Experience of the core fundamentals of a Company Secretarial role including minute writing desirable, but not essential

Benefits:

When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave. 

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of – both for our own products and at a range of high street stores and online offerings. 

About the business area: 

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes.  It’s up to us in L&G Group functions – which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we’re helping to improve our customers’ lives, and contributing to the success of the business every day.

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we’ve grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands. 

We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

Great minds don’t have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don’t just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it’s important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we’re always open to discussing flexible working arrangements. Likewise, we’re committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we'd love to hear from you.