Accounts Payable Administrator

Legal & General is a leading UK financial services group and major global investor. We’ve been safeguarding people’s financial futures since 1836, aiming to build a better society for the long term by investing our customers’ money in things that make life better for everyone and create value for our shareholders.

Our Group Functions provide the services that all areas of the business need. This requires a talented and diverse team behind the scenes, who enable everyone at L&G to do what they do best. 

Joining us means helping to improve the lives of our customers and contributing to the success of the business every day.

We’re recruiting for a Accounts Payable Administrator to join us. You will provide a high quality, controlled and cost-effective staff expense claim, external supplier invoice processing service as well as the audit, validation and set-up process for external suppliers and staff within GFAS (including overseas entities). Provide excellent customer service (internal and external) to suppliers and staff, ensuring payments are made in a controlled and accurate way – maintaining the necessary controls required

What you'll be doing:

• Invoice Processing: Check supplier invoices, input within Oracle, and complete post-input checks (DDER) to minimize errors. Process invoices, interface invoices, and credit notes
• Invoice Investigation: Investigate invoices on hold and follow up on invoice items greater than £50k. Ensure any invoices rejected by an approver within the GFAS system are addressed
• Supplier Management: Handle amendments or setting up of new suppliers within the GFAS system for staff, UK, or International suppliers, following strict departmental procedures. Ensure all changes are authorized and backed up with evidence
• Supplier Statements: Investigate and respond to any supplier statements within 48 hours. Send out appropriate documentation (SAQ) and complete relevant checks to decide on a supplier’s current status
• Staff and Supplier Setup: Upon receipt of an e-form or verification from GFIT, complete necessary checks concerning identity and bank details. Once verified, ensure they are set up within the GFAS system for i-Expenses claim payment
• Documentation Maintenance: Ensure all documentation used within this role is up-to-date and relevant, stored, and accessible to all team members. This includes Procedure Notes for every aspect of the role
• Report Generation: Run reports using Hubble relating to supplier invoices, staff expense claims, and supplier/staff setups/amendments. Ensure all CIS and Foreign currency/supplier invoices are logged and checked by the cost management teams before processing
• Payment Processing: Ensure payments are made daily within the system, and any TT or international payments are checked by 9:30 am each day and sent as per procedure to the Cash Management team for payment

Who we're looking for:

• Accounts Payable Experience
• Oracle 
• Microsoft Word/Excel
• Administrative Processing in a Busy Environment

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: 

• The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes  
• Generous pension contribution  
• Life assurance   
• Private medical insurance (permanent employees only) 
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday 
• Competitive family leave 
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice 
• There are the many discounts we offer – both for our own products and at a range of high street stores and online   
• In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart

Legal & General is a leading financial services group and major global investor, named Britain’s Most Admired Company in 2023, for the second year running. Rated top in our sector and top for inspirational leadership, we have a strong heritage and an exciting future.

We aim to build a better society for the long term by investing our customers’ money in things that make life better for everyone.

If you join us, you’ll be part of a welcoming culture, with opportunities to collaborate with people of diverse backgrounds, views and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel.

We strive to be open, mindful and inclusive, so are always willing to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs.

If you’re open to find out more, we'd love to hear from you.