Procurement Business Coordinator

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes.  It’s up to us in L&G Group functions – which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we’re helping to improve our customers’ lives, and contributing to the success of the business every day.

Your role at a glance

Would you like the opportunity to work in a fast paced and varied role supporting the Chief Procurement Officer in a FTSE 100 business?

If you are a self-starter, with excellent multi-tasking and prioritisations skills, then this is a fantastic opportunity to join our Group Procurement function as a Procurement Business Coordinator.

In this exciting brand-new role, you'll provide a proactive and professional PA service to a Director and other leadership team members as required within Group Procurement, working autonomously and independently with excellent attention to detail and a pro-active approach in supporting all aspects of their day-to-day activities. Your responsibilities will also include leading the implementation of the team comms strategy; coordinating reporting timetable and high-level project management as required.

This is a role that’s full of opportunity, giving you the chance to develop your skills by working a variety of different tasks. You’ll be a part of a developing Procurement function, with exciting growth plans, in a key role that will make an immediate positive impact.

What you'll be doing

• Proactive inbox and diary management, including all logistics and travel to ensure responses and time are optimised. For hybrid meetings, ensuring successful operation of technology
• Leading the implementation of the team Communication strategy i.e., managing the comms timetable, coordinating the development of news pieces and publication of articles for example.
• Organise events/away days/conferences as required, including attending, and managing logistics on the day if required. Including the managing of all aspects of travel, expenses and invoice processing as required. E.g., keeping accurate and confidential records including holidays; absences; gifts & hospitality, complying with regulations and policy & processes in place.
• Coordinating the procurement monthly reporting timetable
• Preparing, proof reading/editing and circulating papers prior to meetings. Attending meetings where needed, minuting and noting actions for the team. Tracking action items assigned to the Directors.
• Responsible for light touch, high level project management i.e., coordination of the transformation programme plan, chasing actions with action owners.
• Work collaboratively with EAs/PAs across the business ensuring there is always seamless support in place and providing cover during absence and periods of high workload and cascade relevant information to team PAs in that division.

What we're looking for

To be successful in this role you’ll be a motivated self-starter, with an acute attention to detail and focus on quality and accuracy. We’re looking for driven individuals, who are passionate about their work and can really buy into the vision of the team.

Here’s some of the experience and skills that we’d love to see:

• Previous experience in a busy EA/PA role would be highly beneficial.
• Advanced knowledge of systems including Outlook, Teams, SharePoint, Word, PowerPoint, Excel, and other relevant software packages that support the full range of administrative activities.
• The ability to prioritise a busy workload and to be flexible in a continuously changing environment. Understanding of business strategy and objectives, governance processes and inter-relationships between different areas of the organisation.
• Excellent interpersonal/communication skills at all levels and the ability to create a strong internal and external network.
• Capable of using a variety of technology (including for hybrid meetings). Ability and willingness to learn and train others on new tech/systems and sharing knowledge and expertise where necessary.

When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave. 

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of – both for our own products and at a range of high street stores and online offerings. 

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we’ve grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands. 

We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

Great minds don’t have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don’t just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it’s important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we’re always open to discussing flexible working arrangements. Likewise, we’re committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we'd love to hear from you.